Clarity
Technology Assessment
An independent read on what you are running, what you are paying, and what to do about it.
You might need this if
- IT spend keeps rising and nobody can explain what changed.
- You are paying for software you suspect nobody has opened in a year.
- Your MSP contract renews next quarter and you have no way to judge whether it is fair.
- You are about to spend real money on a system and want a second opinion first.
An opinion with nothing attached to it
Almost everyone who offers a free IT assessment sells something at the end of it. The findings are real, but the recommendations point predictably toward the recommender.
I have no reseller agreements, no vendor commissions and no managed services to upsell into. The assessment is the product. Sometimes the honest conclusion is that your current setup is fine and your provider is doing good work — which is a genuinely useful thing to learn before a renewal.
What gets reviewed
Every recurring technology cost, mapped against actual usage — licence counts versus active users, overlapping tools bought by different departments, subscriptions still billing for people who left. This alone typically pays for the assessment.
Then the infrastructure: what you run, how old it is, what happens when it fails, and what is quietly out of support. Vendor contracts and renewal dates, including auto-renewal clauses and the notice windows you need to diarise now. Where staff time is going into manual work that a tool you already own could handle.
What you do with it
The output is a written assessment and a prioritised roadmap: what to fix now because it is risk, what to fix this year because it is cost, and what to leave alone. Each item carries a rough cost and effort estimate so you can budget against it.
You own the document. Take it to your existing provider, use it to run a competitive bid, or work through it yourself. There is no obligation to engage me for any of the remediation, and plenty of clients do not.
What you get
- Complete inventory of systems, subscriptions and recurring technology spend
- Licence-versus-usage analysis with specific cancellation candidates
- Vendor contract summary with renewal and notice-period dates
- Risk register covering end-of-life, single points of failure and gaps
- Prioritised 12-month roadmap with cost and effort estimates
- A walkthrough session — and the document is yours to use anywhere
A good fit when
You are approaching a renewal or a major purchase, you have inherited an environment nobody documented, or costs have drifted and you want an unbiased read.
Not a fit when
You already know what you need and just want it built. Skip the assessment — that is a project engagement.
Common questions
Will our current IT provider find out?
Only if you tell them. Some clients run the assessment quietly before a renewal; others bring their provider in from the start, which often works well when the relationship is good and the goal is improvement rather than replacement.
What does it typically save?
It varies, and I will not promise a number. The most common finding by far is unused or duplicated software licensing, which is usually the fastest thing to act on.
Do we have to act on the recommendations?
No. You own the document and there is no obligation to hire me for any of it. A prioritised roadmap is useful even if you work through it entirely on your own.
Have a project you need to get right?
Book a free 15-minute call. No pitch, no jargon — just a straight read on whether I can help and what it would take.
Or email ryan@rmitcs.com